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Faculty Publishing Service

AI Use Policy

At the BYU Faculty Publishing Service (FPS), we are committed to maintaining the trust of the authors we work with. As artificial intelligence (AI) tools become more prevalent in professional environments, we recognize the importance of being transparent about how your manuscript may be affected by generative AI.

Submitted Manuscripts and Generative AI

The original content of any submitted manuscript, document, or author-provided material will never be entered into a generative AI tool (such as ChatGPT, Claude, Gemini, or similar platforms) as part of the services we provide at FPS. This applies to all FPS staff and student editors without exception. Authors can be confident that their unpublished or in-progress work will not be used to train AI models, generate AI outputs, or be exposed to third-party AI systems in any form.

Permitted Uses of AI

FPS may use AI tools in a limited and clearly defined set of contexts, including the following:

  • Completing internal administrative tasks such as coordinating and scheduling projects 
  • Drafting or refining project instructions, style guides, and internal communications 
  • Working with publicly accessible materials within a manuscript (such as reference material, published quotations, titles of works, etc.) 
  • Completing plagiarism-detection services when requested by the author through approved and secure software (see our Copyright Policy for more information) 

Except upon request (i.e., when using our plagiarism-detection service), none of the permitted uses involve original content submitted by the author.

Prohibited Uses of AI

FPS editors are prohibited from using AI tools in the following ways:

  • Inputting any original author-submitted materials for generative AI editing, rewriting, proofreading, or other alterations 
  • Generating feedback, comments, or suggestions to be passed to authors as the editor’s own 
  • Summarizing, paraphrasing, or reproducing any portion of a submitted manuscript 
  • Engaging in any use that misrepresents AI-generated output as the work of an FPS editor or that would compromise the ethical use of AI as outlined by BYU’s Academic Honesty policy and Generative Artificial Intelligence policy 

Questions

As AI technology and industry best practices continue to evolve, FPS will review and update this policy accordingly. Authors with questions or concerns about AI use are encouraged to reach out through our contact page.